The concept of outsourcing in business isn’t new. As data destruction companies grow, they often outsource web development, lead generation, bookkeeping, truck maintenance, and background checks. It makes sense to pull in external expertise in these areas, rather than hiring and adding to your overhead, especially for tasks that aren’t full-time jobs for your company on their own.
According to the founder of the Money Tree Investing Podcast and author published by Forbes, Huffington Post, FOX Business, Yahoo! Finance, MSN Money, Marketwatch, NPR, and more, Miranda Marquit shares, “The number-one reason I outsource tasks I could do myself is that by doing so, I make more money.”
She goes on to explain in her blog post, Outsourcing My Life: Why I Pay Others to do Tasks I Could Do Myself, “There have been times that I take my laptop with me to get the oil changed. Jiffy Lube takes care of it for $65 and I can do work amounting to about $200 in the time I’m sitting there. That’s a net gain of $135.”1
This resonates with us. At ShredMetrics, we get to work with numerous Shredders. Over the years, we’ve noticed that many have challenges keeping up with administrative tasks. Sales and shredding might be their forte, but the paperwork and data entry have become a slog. This could mean that billing or Certificates of Destruction (CoD) take days or weeks to be sent out, or routing their trucks is still done the old fashioned way, which may have worked historically but isn’t optimized for fuel efficiency. The list goes on.
When owners and managers spend their time focused on these small but consuming tasks or use full-time employees to complete them, they are missing opportunities to focus on growth, retention, and other areas that require strategic focus for operational excellence. It’s as if Marquit spent her time changing her own oil to save that $65, even if it takes longer, instead of focusing her time to earn the $200–the priorities seem right (minimizing losses) but are actually out of whack (missing out on larger profits). The math isn’t mathing.
Having run our own secure data destruction operation, we understand the burden of drowning in paperwork, the late nights that come with it, and the drive to do everything yourself – it’s your business after all. That’s why we beta tested a new service, offering virtual office support. You run your company as only you can and we bring the experience and expertise to complete the administrative tasks at a fraction of the cost. How? Because we are only focused on those tasks – and you don’t have to pay benefits, taxes, or overhead.
The shredding companies using the beta service found it invaluable. So, this year ShredMetrics made it official and launched ShredMetrics Management Services (SMMS). It’s now available to all Q-Shred Software users. There is finally a shredding-specific answer to office efficiency. SMMS provides scalable business process outsourcing (BPO) from industry experts–not a random virtual assistant you have to train and pray they don’t break everything–so you can get back to focusing on the bigger things and running your business strategically.
SMMS services are scalable and just like Q-Shred Shredding Management Software, are always tailored to each company’s specific needs. It provides quick and regular turnaround times, delivering consistency for your clients and invisible support for your business operations.
Options include:
- Optimized routing
- Sending Certificates of Destruction
- Invoicing non-consolidated orders
- Processing invoices
- Preparing Monthly Statements
- Settling credit card payments
- Posting to QBO
- Generating Executive Reports
Learn more about ShredMetrics Management Services (SMMS) Today
